Report Time and Expenses from Outlook Calendar

With TimeCard you both plan and report your time inside your Outlook Calendar. The application is easy to use and can be handled without many instructions. 

Use your Outlook calendar to plan your day with meetings and appointments and tag each appointment with the time reporting data you prefer. The tag values are selected from dropdowns in each appointment, which makes the tagging quick and minimizes the risk for errors.

When the week (or any period you decide on) is done, review the existing data and send the appointments to the TimeCard database. There you can study the data directly or let TimeCard use it to generate Excel reports.
Let’s talk about features and functionalities.
Example Data
The example data is intended for users who don’t want to bother with creating appointments and tagging them with TimeCard values for the evaluation of TimeCard. The example data quickly gives you a set of tagged appointments to test the various TimeCard features with.
Tag Types and Categories
It allows you to gather plenty of data for the statistics, but you never have to bother with them when you create appointments or report time. They are only visible in the Tags settings screen and when you view the statistics, but they will not appear in the appointments or when you report time. It is not necessary to use types and categories, but if you have entered some types and categories for a tag, a hierarchy tree will be shown on the Tags screen.
Planning info
When Planning information is enabled, you can study your future, not reported, appointments in the table tblPlanning in the database. The planning reporting is made automatically at the same time as the other reporting.
This is how the Planning information works:
1. When you report time, all future calendar appointments for one year after the latest reported appointment is added to the planning table in the database.
2. When you report the next time, the old future appointments are removed from the database, and the new future appointments are entered instead.
Report Expenses
With TimeCard you can report your expenses at the same time as you report your time. Add your expenses in the Expenses dialog, which you reach by pressing the Expenses button in the TimeCard ribbon group.
Configure default tag values
By default, TimeCard is configured with two tags, Customer and Task. This means that you have to select one customer and one task for each appointment. However, you can easily modify the tags so that they fit your needs. Click in the cell and write your own parameters instead of Customer and Task. And remove the text in one of the cells under Tag altogether if you only want to use one tag. Because you must not use two parameters.
TimeCard makes use of Excel in two ways:
TimeCard does not limit your Outlook calendar in any way. You can add, edit, change and remove items with all the simplicity that you are used to in Outlook.
Reporting With TimeCard
The Reporting dialog lets you select a time period, view and edit a summary of your work time and report the work time to a database. Also the expenses are reported if you have enabled that feature. In order to get the best possible data input, you can verify the data in TimeCard three times: When you enter the appointment in your calendar. In the TimeCard Reporting dialog, where you get an overview of the data that is about to be entered into the database. When you click on OK in the Reporting dialog, you are asked to confirm that you want to report the time.
When you press the Statistics button in the TimeCard ribbon group, TimeCard will create Excel reports on with statistics on all data you have reported to the database. Each time you run the statistics tool the statistics reports will be refreshed with any new data. You can use all the Excel features with these reports, so you can select to study any time period or detail in the data. The image below shows the first tab of the Excel workbook.
Smartphone or tablet
The TimeCard tags are synchronized at the same time as the calendars.

We provide a 30 days free evaluation of the product and free support is always included. If you have problems or questions about our software, e-mail is the best way to contact us

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